When we look back at the ways in which industries function, most of the departments have seen many changes over the period of years. These changes are mostly driven by the inception of technological advancements. But we can observe that there has been a negligible change in the method we process our leaves. There is hardly any change in the process, and we stick to the elementary school type procedure to date. When being looked upon from the point of view as a commercial undertaking, there are many problems associated with this procedure. The number of employees is much larger than a school class, and these staff members have specific responsibilities related to their work profiles. When a staff member goes on uninformed leave, the entire project or production suffers as there is no arrangement to compensate for their absence. Therefore, the need for a dedicated solution was felt, and it has been fulfilled in the form of Leave Management Software solutions. We shall have a look at the features which make them necessary for the businesses in the current environment along with the effects on the organization. Dive in deeper to have a look at the subject in a nutshell.
The HR can configure the system to generate the leave application in the digital format entirely to eliminate the requirement of the physical documentation in the entire process. The employee has to login to their system portal where the dashboard displays them the available leave balance. The employee can make a better decision on whether to take the leave or not. Once they have made their mind, they can input the relevant leave type and exact duration of the leave. The reason is to be mentioned as applicable. So the system will generate a leave request as per the data without requiring the employee’s information as they are available in the system itself. The system will run an initial check before accepting the request. It will consider the eligibility of the application as per the leave policy of the company applicable to the employee. If found ineligible, the system will reject it directly and inform the user. When the system makes this type of screening, the human decision-maker has to instantly check the application without worrying about the adherence to the policy. The request is forwarded to the concerned reporting authority as per the application flow decided by the HR administrator. The offer is thus sent digitally to save time and efforts at the same time.
The leave requests are sought by a multitude of employees, but they might not be coordinated to serve the company’s interests. The LMS shall allow the user to have a look at all the leave requests sought on a particular date, and the applicant data also. When the business is engaged in multiple projects, this becomes very crucial as the absence of a single employee disrupts many projects at once. Also, the management requires to ensure a bare minimum number of employees in the company on any given date. These requirements are successfully completed by the use of LMS because of the information metrics provided on a real-time basis. As a result, employers can process leave requests in a much systematic manner to minimize the losses caused by the employee’s absence.
The magnitude of the information generated is pretty large, and this is to be used for strategic management purposes. The leave policies of the company need to be intuitive of the absence patterns in order to make them more efficient in handling the issue. The patterns can be easily traced, and changes in the leave policy can be made accordingly. This helps in making a strict yet inclusive leave policy for all the staff members. The automation empowers the organization in seamless enforcement without any changes in the existing method of utilizing the company infrastructure.
When compared with the older methods of processing the leave requests, we can find that there are significant benefits associated with the financial aspects of the issue. The absenteeism and attendance irregularities are curbed at a meager operational cost. The efficiency of an employee leave management empowers the organizations in maintaining a healthy employee presence throughout the year.
Source: https://factohr.com/leave-management-system/
